Employment Opportunities

JOB TITLE:       Aging Services Long Term Care Ombudsman, based in Glasgow

This position is 20 hours per week and requires passing the Ombudsman certification test when offered by the State

SALARY RANGE: Grade 12 ($14.00 per hour & up DOQ)

Duties include but not limited to:

  • Monthly travel in Valley, Phillips, Roosevelt, Daniels and Sheridan Counties to visit long term care facilities
  • Receive, investigate and work to resolve complaints
  • Safeguard confidentiality

Refer to job description for qualifications.

Resume required. Pre-employment drug testing and background check required. EOE/ADA

Closing date: Oct. 4, 2017 @ 3:00 PM

Application packets are available by calling Action for Eastern Montana or the Wolf Point Job Service at 653-1720

For more information contact:

Diana Reinhart, Human Resource Director, 406-345-2144 d.reinhart@aemt.org

Lori Brengle, AAA Director, 406-345-2122 l.brengle@aemt.org


JOB TITLE:              Energy Programs Director

FLSA STATUS:         Exempt

IMMEDIATE SUPERVISOR:          Chief Executive Officer

SUPERVISION EXERCISED:          Directly Supervise Weatherization Program Manager, 1 FTE Program Assistant, 1 FTE Crew Leader,1 LIEAP Manager. Indirectly supervise Weatherization Auditors & Weatherization Crewman (4 FTE)·

SALARY RANGE: Grade 22 ($43,950 annually) DOE

BENEFITS: Health Insurance (employee covered at 100%). Paid Vacation. Sick Leave. 13 Paid Holidays. (401k after 1st year.)

LENGTH OF POSITION: Contingent upon continued program funding.

The following statements are intended to describe the general nature and level of work being performed They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

GENERAL STATEMENT OF DUTIES: Responsible for planning, developing, administering, organizing and monitoring program operations, work performed and services in a seventeen county service area for the Energy Programs. Ensure that all contract requirements are met and all applicable regulations are followed. Responsible for hiring, training and supervising Energy Program staff. Ability to supervise and direct program staff in a fair and productive manner in accordance with agency policies, procedures and applicable laws. Need to be a well organized manager stressing accuracy of file management and computer input. Establish and maintain effective working relationships with clients, contractors, vendors, agency personnel and local, state, federal and tribal governmental personnel. Advocate on behalf of low-income families. Must have knowledge of budgeting expense procedures for program operations. Must have strong oral and written communication skills and computer experience. Knowledge of home construction principles, procedures and experience in home construction or remodeling.


Bachelors Degree (4 year) in Human Services, Business or related field with a minimum of two (2) years experience in supervision, accounting/budgeting, and program planning and development or an equivalent combination of education and experience. Residential Conservation Auditor Certification preferred or ability to obtain within one (1) year of employment. Knowledge of safety requirements for construction and related industries and knowledge of home heating systems desired.


 Program Administration

  • Interpret all applicable federal and state regulations and manage program operations to ensure compliance with contractual agreements, local and state building codes and AEM policies and procedures
    • Develop and implement work plans, financial budgets and reports, production schedules and internal and external
  • Plan and set appropriate and effective objectives for the
    • Make recommendations to DPHHS regarding rules and regulations and any changes needed to be made to make the program operate as efficiently as
  • Set ROMA goals and collect data for ROMA
    • Coordinate CRF
    • Responsible for drafting corrective action plans as needed and administering and monitoring those corrective action
      • Coordinate services between AEM and local and state housing rehabilitation programs to obtain additional

Personnel Supervision

  • Recruit, interview, train, evaluate, monitor and recommend for hiring and termination of all Energy Program
  • Develop and provide input for job descriptions, including qualifications, essential functions and staff duties required to meet program responsibilities
  • Assure accurate completion of biweekly
  • Maintain a “team” philosophy with the department and
  • In absence of personnel, the Director assumes their responsibilities and

Program monitoring, Evaluation and Fiscal Accountability

  • Responsible for monitoring and evaluating budgets, monitoring expenditures, budget revisions, inventory control, client files and property procurement in accordance with AEM fiscal
  • Observe and monitor work progress and program performance to ensure goals and contract obligations are
  • Monitor data entry for efficiency and
  • Accompany DPHHS, DOE and N WE representatives duri ng monitoring
  • Maintain Energy Share program budget by vendor and monitor expenditures according to AEM fiscal
    • Prepare all bills/invoices for payment according to AEM fiscal
    • Account to the Executive Director, Governing Board and auditors for all program expenditures and contract

Program Reports

  • Provide required reports as necessary for DPHHS, AEM Governing Board, Executive Director, Advisory Boards, MDU and Energy Share of
  • Report ROMA

Advocacy, Public Relations

  • Serve as an advocate for AEM and promote positive public
    • Serve as a liaison between program, agency, board, councils and community organizations
  • Create a greater awareness of AEM services throughout the
  • Coordinate client referrals with other programs within AEM or outside
  • Act as AEM liaison with funding sources from the Montana Department of Health and Human Services (DPHHS), Federal Department of Energy (DOE) and Northwest Energy Company (NWE).
    • Develop and maintain effective working relationships with other agencies, vendors and State/local funding
  • Coordinate and attend Fair Hearings as
    • Provide information regarding program availability, eligibility requirements and assist clients with the application

Continuing Education

  • Attend Roundtable
  • Attend training and seminars, including CDS training
  • Research, develop and implement new weatherization techniques and
  • Provide training to
    • Attend, participate in and implement ideas and techniques obtained at weatherization and professional development training sessions offered by AEM, DPHHS, DOE and other
  • Read and review periodicals, books and other sources of information pertinent to Energy Conservation and program


  • Participate in and report at agency meetings such as annual meeting, District Advisory Council meeti ngs, Executive Board meetings, Directors meetings, and staff
    • Annually participate in the agency-wide Needs Assessment and help develop and execute agency program goals and objectives and recommend program changes (ROMA).
    • Participate in agency Strategic Planning.
    • Maintain confidentiality at all times.
    • Other duties as assigned by Executive Director


    • Knowledge of and experience with public and private community, State and Federal agencies and resources.
    • Strong interpersonal and communication skills.
    • Ability to work effectively with a wide-range of individuals.
    • Ability to work effectively under pressure
    • Effective written and oral communication ski lls.
    • Ability to analyze complex information, define and solve problems.
    • Skill in the use of computers with proficiency in word-processi ng and spreadsheets.


    • Ability and willingness to work under pressure.
    • Must obtain Residential Conservation Auditor Certification within 12 months of hire.
    • May be required to lift up to 50 lbs.
    • Must be able to crawl, bend, stoop, work in confined areas and climb a ladder.
    • Work environment may include long periods of sitting.
    • Freedom to travel extensively, valid Drivers License and liability insurance.
    • May be exposed to inclement weather conditions from time to time.
    • Willingness to work around potentially hazardous building materials and housing conditions.
    • Will need to complete a Pulmonary Function Exam to determine if physically able to wear a respirator.
    • May be exposed to inclement weather conditions from time to time.
    • The noise level in the work environment is usually moderate.
    • Specific vision abilities required by this job include close and distant vision.
  • Available to travel for training, meetings and staff supervision.