Employment Opportunities

JOB TITLE: Aging Services Program Manager

FLSA STATUS: Non-exempt

IMMEDIATE SUPERVISOR: Area I Agency on Aging Director

SUPERVISION EXERCISED: None

HOURS OF WORK:  40 hours per week

SALARY RANGE: Grade 12     $15.10 per hour

MINIMUM QUALIFICATION: The above knowledge and abilities are typically acquired through an Associate’s degree in a related field and one year experience working with the elderly. Effective oral and written communication skills. Computer proficiency in word processing, spreadsheet and database. Ability to organize monthly and quarterly work schedule and to meet deadlines. Ability to maintain confidentiality at all times. Willingness to learn advanced computer skills and be a team player. Aptitude for thorough and accurate work.

To apply: Please contact Glendive Job Sevice or to see a full job description

A. AAA DIRECTOR BACKUP AND OFFICE DUTIES

Serve as the backup person to the AAA Director for financial cross training duties in the office, including but not limited to:

1. Take and distribute AAA Advisory Council meeting minutes, mail meeting notices and agendas, set up meeting room and meeting arrangements.

2. Update department brochures, create and mail monthly calendar to staff, and other office typing duties on the computer.

3. Complete purchase orders and payment vouchers. Order supplies.

4. Code and submit gas receipts.

5. Process travel claims and time sheets.

B. Aging and Disability Resource Center Coordinator

1. Attend and pass initial certification training session for ADRC and obtain the required number of hours of recertification.

2. Enter client information into Capstone database, presentation reports into Excel and submit monthly reports to AAA Director.

3. Train and monitor AAA employees and volunteers and keep them informed.

4. Attend staff meetings and participate on agency committees with the approval of the AAA Director. Serve as an advocate for the agency, programs and communities served by AEM.

5. Performs other duties as assigned by supervisor.

6. Explain benefit programs to seniors, have knowledge of requirements and the application process, which includes the ability to complete the application if a senior needs assistance in doing so and know whom to contact locally regarding services. Ability to do case management to determine other services the senior may be eligible for. Keep accurate statistics and complete client case reports.

7. Complete applications for people applying for Social Security Disability.

8. Prepare materials for I&As to do Medicare 101 classes. Hold these trainings when I&As are uncomfortable in doing this.

9. Do Fraud Prevention workshops including lining up the panel of presenters and advertising.

10. Follow established procedures to safeguard the confidentiality of clients.

C. Senior Medicare Patrol Coordinator

1. Comply with the SMP federal volunteer risk and program management policies. Coordinator is responsible for following these policies on a day to day basis.

2. Recruit potential volunteers. Complete initial training for volunteers. Follow up with volunteers regarding late reports. Conduct annual volunteer evaluations of performance and work with volunteers who need additional coaching to improve performance.

3. Post volunteer reports to the Excel workbook, participate in SMP phone conferences, and forward monthly SMP newsletter to volunteers.

D. Nutrition Project

1. Accurately complete National Aging Program Information Systems (NAPIS) reporting including entering client data and units of service into the Montana Aging Services Tracking System (MASTS).

2. Coordinate with the State commodity office to set up delivery dates for the Nutrition Program for the Elderly foods. Determine and complete the amount of product to be ordered.

3. Train new sites on proper way to complete NPE commodity paperwork, retrain if paperwork is not up to standards.

4. Accurately complete monthly inventories including previous balance, amount received monthly, usage and new balance for all sites. Call sites if they have not reported monthly usage by month end.

5. Conduct physical inventories at local sites if there are problems with the paperwork.

6. Complete monthly commodity usage sheet and forward to AAA Director and appropriate Program Specialists.

7. Bill retirement homes for commodity warehouse, shipping and transportation costs.

E. COMMODITY SUPPLEMENTAL FOOD PRGRAM

1. Accurately complete Commodity Supplemental Food Program (CSFP) reporting including entering client usage for 18 sites.

2. Coordinate with the State commodity office to set up delivery dates for the CSFP program. Determine and complete the amount of product to be ordered.

3. Train new sites on proper way to complete CSFP commodity paperwork, retrain if paperwork is not up to standards.

4. Accurately complete monthly inventories including previous balance, amount received monthly, usage and new balance for all sites. Call sites if they have not reported monthly usage by month end.

5. Conduct physical inventories at local sites if there are problems with the paperwork.

6. Complete monthly CSFP reports (FSN 153) and forward to AAA Director and the State CSFP coordinator.

7. Bag and distribute Glendive CSFP commodities to client on a bi-monthly status. (Or find volunteers to take this part on)

SPECIAL REQUIREMENTS: Acceptable mode of transportation required. Freedom and willingness to travel infrequently. Some lifting required rearranging computers and carrying boxes and bags (5 to 25 pounds). Sitting for long periods of time at a desk or computer performing office or computer work. Requires close and distance vision and depth perception.

AMERICAS POVERTY FIGHTING NETWORK